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Apr 15, 2021 Setting up an online meeting is a core experience for Outlook users. To meet the needs of an increasing number of remote workers and students, Outlook for iOS and Android has enabled add-ins to provide online meetings from third-party providers such as Zoom, BlueJeans, and Webex (among others). Installing for your own use Open Outlook and click File then Manage Add-ins. Outlook will open a browser to manage your add-ins. Click the plus icon then Add from the Office Store. Search for Zoom for Outlook and click GET IT NOW.
Learn how to install Zoom and the Zoom Outlook plugin and how to use Outlook to schedule, invite, edit and start your Zoom Meetings. Also learn about schedul. Zoom Zoom Plugin for Microsoft Outlook Desktop Client (Mac) - 5 - Add a Zoom Meeting to Existing Outlook Meeting (Mac) 1. Navigate to your Outlook calendar. Locate the existing Outlook Meeting in your calendar. Double Click or Right Click to open the invitation details. Select the Add Zoom Meeting button located at the top of the invitation window. This can be done either using the Zoom website, your Outlook Calendar, or one of several Outlook Zoom plugin and add-ins. Zoom: Set Up and Work with Pre-assigned Breakout Rooms Breakout rooms allow meeting hosts to split up meeting participants into as many as 100 separate sessions.
The Teams Meeting add-in lets users schedule a Teams meeting from Outlook. The add-in is available for Outlook on Windows, Mac, web, and mobile.
Teams Meeting add-in in Outlook for Windows
The Teams Meeting add-in is automatically installed for users who have Microsoft Teams and either Office 2013, Office 2016, or Office 2019 installed on their Windows PC. Users will see the Teams Meeting add-in on the Outlook Calendar ribbon.
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- There is no direct URL that links to the Teams add-in.
- There are additional considerations if your organization runs both Teams and Skype for Business. Under some circumstances, the Teams add-in is not available in Outlook. See Upgrade from Skype for Business to Teams for details.
- User permissions to execute the Regsvr32.exe file is a minimum requirement for the Teams Meeting add-in to be installed on the computer.
- If users do not see the Teams Meeting add-in, instruct them to close Outlook and Teams, then restart the Teams client first, then sign in to Teams, and then restart the Outlook client, in that specific order.
- If you are using an Office Outlook installation from the Microsoft Store, the Teams Meeting add-in isn't supported. Users who require this add-in are advised to install Click-to-Run version of Office, as outlined in Office on Windows 10 in S mode article.
Teams Meeting add-in in Outlook for Mac
The Teams Meeting button in Outlook for Mac will appear in the Outlook for Mac ribbon if Outlook is running production build 16.24.414.0 and later and is activated with a Microsoft 365 or Office 365 client subscription.
The meeting coordinates (the Teams join link and dial-in numbers) will be added to the meeting invite after the user clicks Send.
Teams Meeting add-in in Outlook Web App
The Teams Meetings button in Outlook Web App will appear as part of new event creation if the user is on an early version of the new Outlook on the web. See the Outlook Blog to learn about how users can try the early version of the new Outlook on the web.
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The meeting coordinates (the Teams join link and dial-in numbers) will be added to the meeting invite after the user clicks Send.
Teams Meeting add-in in Outlook mobile (iOS and Android)
The Teams Meeting button shows up in latest builds of the Outlook iOS and Android app.
The meeting coordinates (the Teams join link and dial-in numbers) will be added to the meeting invite after the user clicks Send.
Teams Meeting add-in and FindTime for Outlook
FindTime is an add-in for Outlook that helps users reach consensus on a meeting time across companies. Once the meeting invitees have provided their preferred times, FindTime sends out the meeting invite on the user's behalf. If the Online meeting option is selected in FindTime, FindTime will schedule a Skype for Business or Microsoft Teams meeting. (FindTime will use whichever has been set by your organization as the default online meeting channel.)
Note
If you saved a Skype for Business setting in your Findtime dashboard, FindTime will use that instead of Microsoft Teams. If you want to use Microsoft Teams, delete the Skype for Business setting in your dashboard.
For more information, see Schedule meetings with FindTime.
Authentication requirements
The Teams Meeting add-in requires users to sign in to Teams using Modern Authentication. If users do not use this method to sign in, they'll still be able to use the Teams client, but will be unable to schedule Teams online meetings using the Outlook add-in. You can fix this by doing one of the following:
- If Modern Authentication is not configured for your organization, you should configure Modern Authentication.
- If Modern Authentication is configured, but they canceled out on the dialog box, you should instruct users to sign in again using multi-factor authentication.
To learn more about how to configure authentication, see Identity models and authentication in Microsoft Teams.
Switch 'Contacts' on. At the top, tap Save. To start syncing, open your iPhone or iPad's Contacts app. If you have a work or school Google Account. To make sure you can view details like job titles or work addresses from a company directory, learn how to sync contacts on your work or school device. Contacts aren't syncing. How to sync contacts with gmail in lenovo k3 note. If Automatically sync is turned off and you want to update your contacts, you can manually sync Google contacts with your device using Google’s Contacts app. On your Android phone or tablet, open.
Enable private meetings
Allow scheduling for private meetings must be enabled in the Microsoft Teams admin center for the add-in to get deployed. In the admin center, go to Meetings > Meeting Policies, and in the General section, toggle Allow scheduling private meetings to On.)
The Teams client installs the correct add-in by determining if users need the 32-bit or 64-bit version.
Note
Users might need to restart Outlook after an installation or upgrade of Teams to get the latest add-in.
Teams upgrade policy and the Teams Meeting add-in for Outlook
Customers can choose their upgrade journey from Skype for Business to Teams. Tenant admins can use the Teams co-existence mode to define this journey for their users. Tenant admins have the option to enable users to use Teams alongside Skype for Business (Islands mode).
When users who are in Island mode schedule a meeting in Outlook, they typically expect to be able to choose whether to schedule a Skype for Business or a Teams meeting. In Outlook on the web, Outlook Windows, and Outlook Mac, users see both Skype for Business and Teams add-ins when in Islands mode by default. You can configure a Teams meeting policy setting to control whether users in Islands mode can only use the Teams Meeting add-in or both the Teams Meeting and Skype for Business Meeting add-ins.
Due to certain limitations in the initial release, Outlook mobile can only support creating Skype for Business or Teams meetings. See the following table for details.
Coexistence mode in the Teams admin center | Default meetings provider in Outlook mobile |
---|---|
Islands | Skype for Business |
Skype for Business only | Skype for Business |
Skype for Business with Teams collaboration | Skype for Business |
Skype for Business with Teams collaboration and meetings | Teams |
Teams only | Teams |
Set whether users in Islands mode can only use the Teams Meeting add-in or both the Teams Meeting and Skype for Business Meeting add-ins
As an admin, you can configure a Teams meeting policy setting to control which Outlook meeting add-in is used for users who are in Islands mode. You can specify whether users can only use the Teams Meeting add-in or both the Teams Meeting and Skype for Business Meeting add-ins to schedule meetings in Outlook.
You can only apply this policy to users who are in Islands mode and have the AllowOutlookAddIn parameter set to True in their Teams meeting policy. For steps on how to set this policy, see Meeting policy settings - General.
Other considerations
The Teams Meeting add-in is still building functionality, so be aware of the following:
- The Teams Meeting add-in requires an Exchange mailbox for the primary user scheduling the meeting. Ensure that you have at least one Exchange mailbox configured in your Outlook profile and use it to schedule Teams meetings with the add-in. For Exchange requirements, see How Exchange and Teams interact.
- The add-in is for scheduled meetings with specific participants, not for meetings in a channel. Channel meetings must be scheduled from within Teams.
- The add-in will not work if an Authentication Proxy is in the network path of the user's PC and Teams Services.
- Users can't schedule live events from within Outlook. Go to Teams to schedule live events. For more information, see What are Microsoft Teams live events?.
Learn more about meetings and calling in Microsoft Teams.
Troubleshooting
Use the following steps to troubleshoot issues with the Teams Meeting add-in.
Teams Meeting add-in in Outlook for Windows does not show
If you cannot get the Teams Meeting add-in for Outlook to install, try these troubleshooting steps.
Download and run the Microsoft Support Recovery Assistant to perform automated troubleshooting steps and fixes.
Alternatively, perform the following steps manually:
- Windows 7 users must install the Update for Universal C Runtime in Windows for the Teams Meeting add-in to work.
- Check that the user has a Teams Upgrade policy which enables scheduling meetings in Teams. See Upgrade from Skype for Business to Teams for more details.
- Check that the user has a Teams Meeting policy that permits the Outlook Add-in. See Meeting policy settings - General for more details.
- Ensure the user has the Teams desktop client installed. The meeting add-in will not be installed when only using the Teams web client.
- Ensure the user has Outlook 2013 or later installed.
- Make sure the user has permission to execute regsvr32.exe.
- Ensure that all available updates for Outlook desktop client have been applied.
- Follow these steps:
- Restart the Teams desktop client.
- Sign out and then sign back in to the Teams desktop client.
- Restart the Outlook desktop client. (Make sure Outlook isn't running in admin mode.)
![Zoom Zoom](/uploads/1/1/7/9/117999026/963723078.jpg)
If you still don't see the add-in, make sure that it isn't disabled in Outlook.
- In Outlook, choose File and then Options.
- Select the Add-ins tab of Outlook Options dialog box.
- Confirm that Microsoft Teams Meeting Add-in for Microsoft Office is listed in the Active Application Add-ins list
- If the Teams Meeting Add-in is listed in the Disabled Application Add-ins list, select COM Add-ins in Manage and then select Go…
- Set the checkbox next to Microsoft Teams Meeting Add-in for Microsoft Office.
- Choose OK on all dialog boxes and restart Outlook.
For general guidance about how to manage add-ins, see View, manage, and install add-ins in Office programs.
If the add-in still does not show, use the following steps to verify the registry settings.
Note
Incorrectly editing the registry may severely damage your system. Before making changes to the registry, you should back up any valued data on the computer.
- Launch RegEdit.exe
- Navigate to HKEY_CURRENT_USERSoftwareMicrosoftOfficeOutlookAddins
- Verify TeamsAddin.FastConnect exists.
- Within TeamsAddin.FastConnect, verify LoadBehavior exists and is set to 3.
- If LoadBehavior has a value other than 3, change it to 3 and restart Outlook.
Delegate scheduling does not work
If your administrator has configured Microsoft Exchange to control access to Exchange Web Server (EWS), a delegate won't be able to schedule a Teams meeting on behalf of the boss. The solution for this configuration is under development and will be released in the future. As a workaround, your administrator can add the following string to the EWS Allow List: 'SchedulingService'.
Related topics
This article introduces you to the basics of using Zoom. For more information, visit the Zoom Help Center or search the OIT site for additional articles. Videos are also available.
Important: This article refers to Zoom online support. When referring to Zoom’s support articles, follow the instructions for users. Instructions for administrators are often included in the same article.
This article covers:
Note: If you use the VPN to connect to Duke online resources, if possible, disconnect before using Zoom. As a cloud-based service, Zoom does not require the use of the VPN.
Creating an Account, Installing the Client, and Signing In
To start using Zoom, create your account, install the desktop client/application, and sign in.
Create account
To create your account, visit https://duke.zoom.us and click Sign In. Log in with your NetID and password. Your account is created.
Install client
We recommend you install a desktop client, at a minimum. A Zoom mobile app and other Zoom tools are also available. Before you install, read about system requirements.
To install the desktop client, do the following:
- On the duke.zoom.us page, scroll down to the footer.
- Under Download, select Meetings Client. The Download Center opens.
- Under Zoom Client for Meetings, click Download.
- Follow the prompts to install the client.
Sign In
To take full advantage of Zoom features, always sign in.
Important: Duke uses single sign on, or SSO, for authentication. Any time you’re prompted to sign in to Zoom, look for the SSO option. If you're prompted for a company domain, use duke.
To sign in to the client, do the following:
- Start the Zoom desktop application.
- In the Zoom window, click Sign In.
- In the Sign In window, click Sign In with SSO.
- In the Sign In with SSO window, enter duke for the company domain and click Continue. A web browser tab opens and the message Open zoom.us? appears.
- Click Open zoom.us. The Zoom desktop application opens.
Setting Preferences
Once you’ve logged in, explore the Settings. Do one of the following:
- From duke.zoom.us, in the left sidebar, click Settings.
- From the desktop client, click the gear icon under your avatar (upper right).
We recommend reviewing security settings, in particular. Read about Zoom security and privacy.
Scheduling Meetings
Read about scheduling meetings.
Joining Meetings
Read about joining meetings.
Advanced Zoom Features
Zoom provides a number of advanced features to enhance your meetings. The following are a few features to explore:
- Recording - Read Duke's terms of service for more about managing recordings.
Using Zoom with Other Applications
To make scheduling and participating in meetings seamless, Zoom integrates with Microsoft Outlook, Sakai, Microsoft Teams, and more.
Microsoft Outlook and Zoom
You can install an add-in in Outlook to use when scheduling meetings.
To install the add-in, do the following:
- Visit https://mail.duke.edu and log in.
- Select the Calendar (lower left). The calendar opens.
- Click New Event. A window opens.
- In the upper right, click the ellipsis (…) and select Get Add-ins. The Add-ins for Outlook screen appears.
- In the left navigation, select Admin-managed.
- Find Zoom for Outlook and click Add. The Add-in is added.
- Close the Add-ins for Outlook window. The Zoom icon appears in the new event window.
Note: If you use the Outlook desktop application, close the application and restart it.
To use the add-in, do the following:
- Select the date and time for the meeting.
- Click the Zoom icon and select Add a Zoom Meeting. The Zoom meeting invitation appears in the meeting description.
Sakai and Zoom
Read about using Sakai with Zoom.
Microsoft Teams and Zoom
How Do I Add Zoom To Outlook
Read about using the Microsoft Teams integration.